Running a team without Workforce Management Software is like trying to conduct an orchestra with spaghetti. Between scheduling, tracking hours, approving time off, and staying compliant, it’s easy to feel like you're juggling chainsaws while blindfolded.

The good news? There's a better way to manage your team. And it doesn’t involve colour-coded spreadsheets or five different chat apps.

What is Workforce Management Software?

Workforce Management Software (or WFM, if you love a snappy acronym) is your all-in-one toolkit for running a team smoothly. It handles the big stuff - like scheduling,time tracking, and payroll prep - and the little things, like shift swaps and leave requests. All in one place.

Think of it as your behind-the-scenes superpower: cutting down admin, improving communication, and giving you a real-time overview of who’s working, when, and where.

Why use Workforce Management Software?

Still doing everything manually? Here's what you're missing out on:

Smarter scheduling–Build rotas in minutes, not hours

Effortless time tracking– Say goodbye to missingtimesheetsand rounding errors

Real-time visibility– Instantly see who’s on shift, off sick, or running late

Employee empowerment– Let your team swap shifts, update availability, and request leave directly from their phones

Payroll accuracy– Sync hours worked straight into your payroll system (and finally eliminate those end-of-month headaches)

Who is Workforce Management Software for?

Short answer? Everyone.

Long answer? Any business with a team to manage - especially if you’ve got:

• Shift-based schedules (hi, hospitality)
• Hourly workers across multiple locations
• Complex compliance needs
• Seasonal peaks and ever-changing rotas

If your workforce isn’t working a neat Monday - Friday 9–5, Workforce Management Software makes life a whole lot easier - for you and your team.

What to look for in a great Workforce Management tool

There are plenty of options out there, but here’s what sets the good ones apart:

Smart scheduling– Build, share, and update rotas with a few clicks

Mobile-friendly– Keep your team in the loop with real-time notifications and app access

Clock in/out– Track attendance and hours worked accurately

Compliance support– Stay aligned with labour laws, breaks, and time-off rules

Payroll integration– Export approved hours and make payday a breeze

Work smarter with Planday

Planday’s Workforce Management Software is built for the realities of modern teams - fast-paced, ever-shifting, and full of moving parts. From staff scheduling to streamlined time tracking and everything in between, we help you focus less on admin and more on what really matters: running your business and supporting your team.

Ready to level up your team management?

Try Planday’s Workforce Management Software free for 30 daysand see just how easy workforce planning can be when the tech actually works with you.