QUICKBOOKS ONLINE
From shifts to payroll — simplified.
When you connect Planday with QuickBooks Online, you turn approved hours into payroll-ready data — fast and error-free.
Contact Quickbooks OnlineWhat's included?
Synchronised employee data
Worked hours automatically into QuickBooks
Built for shift-based organisations
Create in either system and sync across both
Flexible export settings
Designed to reduce admin time
How does it work?
Connect your systems within Planday.
Toggle on Employee details sync + Worked hours export.
Once shifts in Planday are approved, the worked hours export into QuickBooks Online automatically.
Set up your integration
- Make sure you have Administrator access in Planday (all departments) with rights for integrations.
- In Planday: Go to Settings → Integrations → QuickBooks Online → Click “Connect”, log into QuickBooks Online and authorise.
- In Planday integration settings: Enable “Employee details” and “Export worked hours”. Ensure all employee records have required fields (city, postal code, state) for QuickBooks Payroll.
- Map shift-types in Planday to your payroll structure (Salary codes) so overtime, normal hours, breaks are accurately classified.
- Pilot the integration: approve a few shifts in Planday, check they appear in QuickBooks correctly, verify hours, pay items, overtime as expected.
- Roll-out: Once confirmed, use the workflow for all payroll runs, monitor regularly and adjust mappings as needed.
About QuickBooks Online
QuickBooks Online (by Intuit) is a widely-used payroll and accounting platform, trusted by millions of small and medium businesses. This integration ensures your shift-based operations in Planday flow smoothly into payroll via QuickBooks Online — reducing manual uploads and improving data consistency.
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